Convocation

Questions about COVID-19 and Commencement? The University of Illinois System has announced commencement ceremonies will not take place as scheduled in May. More information is available from the U of I System. Additional information will be shared as soon as it becomes available.

iSchool gonfalon at commencement

Commencement and Convocation are not a certification of graduation, but rather a ceremony that celebrates your academic achievements. All degree requirements must be satisfied before graduation and diploma conferral. Registering for the university-wide Commencement and/or Convocation ceremonies does not place your name on the pending degree list. Students are responsible for putting themselves on the pending degree list the semester they plan to graduate.

Master's and CAS degree candidates: Master's and CAS degree candidates are eligible to participate in Commencement and Convocation if you have graduated since May 2019, expect to finish your degree requirements in May 2020, or have less than 8 hours to complete by August 2020. Please note, if you expect to finish your degree requirements in August 2020, your name will only appear in the iSchool Convocation Program if you register to participate in our ceremony by the deadline. Your name will not appear in the printed university-wide Commencement Program until May 2021.

Doctoral candidates: Recipients of doctoral degrees must have deposited their dissertations in the Graduate College Thesis Office by 5:00 p.m. on Friday, April 24, 2020, in order to participate in the Graduate College Hooding Ceremony, Commencement, and/or Convocation ceremonies.

Candidates participating in the university-wide Commencement ceremony should register online by April 25, 2020.

iSchool Convocation Ceremony (Foellinger Auditorium)

The School of Information Sciences will hold Convocation for its graduates on Sunday, May 17, 2020, at 4:30 p.m. at Foellinger Auditorium. Cap and gown are not required but encouraged. The iSchool's ceremony will be broadcast live online so all students and their family and friends can watch if they are unable to attend the ceremony in person.

You must register to participate in the iSchool Convocation ceremony. The deadline is April 24, 2020. 

iSchool Convocation Ceremony Registration Link

All guests are required to have a ticket. Tickets are available for pickup in Room 112 of the School of Information Sciences building between 9am-5pm M-F from April 6-May 1, 2020. Each graduate is allowed a total of 5 tickets. Additional tickets may be available beginning May 4, 2020. Please contact Meg Edwards by May 1, 2020, if you would like to request additional tickets. If you are not local and are unable to pick up your tickets in person, please contact Kelly Watt by May 1, 2020, with the following information so your tickets can be sent to you via U.S. mail: name, degree date, mailing address, number of tickets (up to 5 tickets allowed).

The doors of Foellinger Auditorium open at 3:30 p.m. and seating is general admission. If your guests require special accommodations due to a physical disability, please email the Foellinger Auditorium facility manager directly by May 1st to make the necessary arrangements.

A light reception for you and your guests will be held in the Illini Union, Illini Room C,  from 6:00-7:00 p.m. Your guests are welcome to share in the celebration of your accomplishments. Please note that the Main Library will be closed during the reception.

Academic Attire

You may order regalia for the spring ceremonies through April 29th at 10:00 p.m. CST for the on-campus pick up option and through April 16th at 10:00 p.m. CST for the ship-to-home option, and early order discount.

Academic rental attire is ordered online on the Herff Jones website. After placing your order, you will have the opportunity to print a receipt. Please present the receipt when you pick up your order.

Rental fees must be paid in full when placing your online order with Herff Jones.

Academic Attire and Price
Early discount (orders placed by 10:00 p.m. CST on April 16)
Master's or Advanced Certificate mortarboard, gown, hood, and tassel: $63.00
Doctoral mortarboard, gown, hood, and tassel: $82.00

Regular Price (orders placed after April 16)
Master's or Advanced Certificate mortarboard, gown, hood, and tassel: $83.00
Doctoral mortarboard, gown, hood, and tassel: $102.00

Shipping
Graduates may elect to have their regalia shipped to an address of their choice within the United States. When selecting this option, a shipping fee applies. The deadline for the ship-to-home option is April 16th at 10:00 p.m. Graduates pay rental and shipping fees at the time the order is placed. A return label is included. Please note, after April 16th this option is no longer available.

Missed Deadlines
After the online order deadline of April 29th, students may obtain academic regalia during distribution at the Activities and Recreation Center (ARC) Gym 1. Herff Jones will do its best to accommodate late orders on site, but they cannot guarantee custom rental regalia. Graduates may be asked to return to distribution at a later time if inventory on hand cannot accommodate their order. Payment must be made in cash. No checks will be accepted.

Order in Person
If you choose not to order academic attire online, you may order your academic attire in person in the Authors Corner of the Illini Union Bookstore at one of the following times:
Wednesday, February 26, 10:30 a.m. to 2:30 p.m.
Thursday, April 16, 10:00 a.m. to 3:00 p.m.
Wednesday, April 29, 10:00 a.m. to 3:00 p.m.

Distribution
Academic Attire will be distributed in the ARC Gym 1 at the following times:
Wednesday, May 13, 11:00 a.m. to 6:00 p.m.
Thursday, May 14, 11:00 a.m. to 6:00 p.m.
Friday, May 15, 11:00 a.m. to 6:00 p.m.
Saturday, May 16, 7:30 a.m. to 11:00 a.m.
Sunday, May 17, 7:30 a.m. to 10:00 a.m.

You are strongly advised to pick up your academic attire before Saturday, May 16. Academic attire will not be distributed after 10:00 a.m. on Sunday, May 17. You should present your receipt when picking up your academic attire.

Please be aware that your gown will be folded and may require steaming (do not iron).

Returns
Following the university-wide Commencement ceremony and/or unit convocation, you must return your rented academic attire. Herff Jones representatives will accept rented academic attire at the ARC Gym 1 at the following times:
Saturday, May 16, 12:00 p.m. to 8:00 p.m.
Sunday, May 17, 10:00 a.m. to 9:00 p.m.
Monday, May 18, 9:00 a.m. to 5:00 p.m.

Because of state health regulations, only returns of rented academic attire can be accepted at these times.

Graduates who do not return their rented attire by 5:00 p.m. on Monday, May 18, are responsible for returning the attire to the Illini Union Bookstore on Tuesday, May 19, through Friday, May 22, between 9:00 a.m. and 4:00 p.m. Please note that Herff Jones will assess a late charge of $5 per day to all graduates returning rented attire to the Illini Union Bookstore after May 18.

Where to be and at What Time

Arrival

Convocation participants should arrive at the Foreign Languages Building (707 South Mathews Avenue, Urbana) no later than 3:30 p.m.  Check-in and line-up will begin at 3:00 p.m. 

Please bring or wear all academic attire.  Personal belongings should not be brought to the line-up as there is no storage available. Family members will not be permitted into the line-up area.

Check-in and Line-up

Upon arrival at the Foreign Languages Building, participants should report to the appropriate degree table to check-in.  You will receive an information card which will have your name and pronunciation, if provided when you registered online.  You will hand this card to the reader before you cross the stage.  Your name and address will be included on the back of the card if you gave the iSchool permission to share this information with the photographer when you registered.  Staff will direct you to appropriate location to line-up.  In order to ensure the procession to Foellinger Auditorium begins on time, please stay in your designated line (alphabetical order within degree) after you check-in.

Photographs

A professional photographer from GradImages┬« will be present and will take photographs of each graduate as they receive their diploma cover. Proofs will be emailed and/or mailed to each graduate if you grant permission to release your information to GradImages┬« when you register to participate in the ceremony.

Parking Information

For parking information, please see the Illinois Campus Parking Map

University-wide Commencement Ceremony (Memorial Stadium)

The University-wide Commencement ceremony is the official University of Illinois academic ceremony at which the Chancellor presides and the President confers degrees. Doctoral degree candidates are invited to attend but will not be hooded at the event; Doctoral, Bachelor's, Master's and Professional (JD, DVM, and MD) degree students stand as a group at their seats as they are recognized by college. This is a dignified ceremony that lasts about two hours. Academic attire is required. The University-wide Commencement ceremony is scheduled for Saturday, May 16, at 9:30 a.m. at Memorial Stadium. 

Checklist for Participants

___ I have arranged for my name to appear on the May 2020 MS, CAS, or PhD degree list or my name appeared on the August 2019 or December 2019 degree list, or I am an MS student with 8 or fewer hours remaining and expect to graduate in August 2020.

___ I wish to participate in the university-wide Commencement ceremony at Memorial Stadium on Saturday, May 16 at 9:30 a.m. and have registered and arranged to pick up my tickets as instructed on the Commencement at Illinois website.

___ I am a doctoral candidate and wish to participate in the Graduate College Hooding Ceremony at the Krannert Center for the Performing Arts on May 15 at 11:00 a.m.  I will have deposited my dissertation by 5:00 p.m. on Friday, April 24, and have registered and arranged to pick up my tickets as instructed on the Graduate College website.

___ I wish to participate in the iSchool Convocation ceremony at Foellinger Auditorium on Sunday, May 17 at 4:30 p.m. and have registered for either in-person or virtual participation by the April 24 deadline.

___ I have picked up my tickets for the iSchool Convocation ceremony in Room 112 between April 6-May 1.

___ I have ordered my regalia (cap, gown, tassel, and hood) before the deadline (10:00 p.m. CST on April 29).

We look forward to seeing you at Convocation and hope it will be a special day for you. If you have questions about Convocation, please call (217) 244-5600 or (800) 982-0914 or e-mail ischool@illinois.edu.