Convocation

iSchool gonfalon at commencement


Commencement and Convocation are not a certification of graduation, but rather a ceremony that celebrates your academic achievements. All degree requirements must be satisfied before graduation and diploma conferral. Registering for the university-wide Commencement and/or Convocation ceremonies does not place your name on the pending degree list. Students are responsible for putting themselves on the pending degree list the semester they plan to graduate.

Master's and CAS degree candidates: Master's and CAS degree candidates are eligible to participate in Commencement and Convocation if you have graduated since May 2018, expect to finish your degree requirements in May 2019, or have less than 8 hours to complete by August 2019. Please note, if you expect to finish your degree requirements in August 2019, your name will only appear in the iSchool Convocation Program if you register to participate in our ceremony by the deadline. Your name will not appear in the printed university-wide Commencement Program until May 2020.

Doctoral candidates: Recipients of doctoral degrees must have deposited their dissertations in the Graduate College Thesis Office by 5:00 p.m. on Friday, April 19, 2019, in order to participate in the Commencement and Convocation ceremonies.

Candidates participating in the university-wide Commencement ceremony should register online by April 24, 2019.

iSchool Convocation Ceremony (Foellinger Auditorium)

The School of Information Sciences will hold Convocation for its graduates on Sunday, May 12, 2019, at 4:30 p.m. at Foellinger Auditorium. Cap and gown are not required but encouraged. The iSchool's ceremony will be broadcast live online so all students and their family and friends can watch if they are unable to attend the ceremony in person.

You must register to participate in the iSchool Convocation ceremony. The deadline is April 24, 2019. 

iSchool Convocation Ceremony Registration Link

All guests are required to have a ticket. Tickets are available for pickup in Room 112 of the School of Information Sciences building from April 1-29, 2019. Each graduate is allowed a total of 5 tickets. Additional tickets may be available beginning May 1, 2019. Please contact Christine Hopper by April 29, 2019 if you would like to request additional tickets.

The doors of Foellinger Auditorium open at 3:30 p.m. and seating is general admission. If your guests require special accommodations due to a physical disability, please email the Foellinger Auditorium facility manager directly by May 1st to make the necessary arrangements.

A light reception for you and your guests will be held in the Charles & Millicent Marshall Library Gallery (east foyer) of the Main Library immediately following our ceremony. Your guests are welcome to share in the celebration of your accomplishments. Please note that the Main Library will be closed during the reception.

Academic Attire

Rental

Academic attire is rented through Herff Jones. Rental fees must be paid in full by credit card when ordering the regalia. 

Order by 10:00 p.m. CST April 11 to take advantage of the early order discount.

Ship-to-home Option: Graduates may elect to have their regalia shipped to an address of their choice within the United States. When selecting this option, a shipping fee applies. The deadline for this option is also April 11 at 10:00 p.m. CST. Graduates pay rental and shipping fees at the time the order is placed.  A return label is included with your order.

Distribution

Academic attire will be distributed in the Activities and Recreation Center (ARC), Gym 1, at the following times:

Wednesday, May 8, 11 a.m. to 6 p.m.
Thursday, May 9, 11 a.m. to 6 p.m.
Friday, May 10, 11 a.m. to 6 p.m.
Saturday, May 11, 7:30 a.m. to 11 a.m.
Sunday, May 12, 7:30 a.m. to 10 a.m.

You must present your receipt when picking up your order. Please be aware that your gown will be folded and most likely require steaming (please do not iron).

Returns

You must return your academic attire. Herff Jones representatives will accept your regalia at the ARC, Gym 1, at the following times:

Saturday, May 11, 12 p.m. to 8 p.m.
Sunday, May 12, 10 a.m. to 9 p.m.
Monday, May 13, 9 a.m. to 5 p.m.

Graduates who do not return their rented academic attire by 5:00 p.m. on Monday, May 13 are responsible for returning the regalia to the Illini Union Bookstore on Tuesday, May 14 through Friday, May 17 between 9:00 a.m. and 4:00 p.m. Please note: Herff Jones will assess a late fee of $5 per day to all graduates returning their regalia to the Illini Union Bookstore after May 13.

Where to be and at what time

Arrival

Convocation participants should arrive at the Foreign Languages Building (707 South Mathews Avenue, Urbana) no later than 3:30 p.m.  Check-in and line-up will begin at 3:00 p.m. 

Please bring or wear all academic attire.  Personal belongings should not be brought to the line-up as there is no storage available. Family members will not be permitted into the line-up area.

Check-in and Line-up

Upon arrival at the Foreign Languages Building, participants should report to the appropriate degree table to check-in.  You will receive an information card which will have your name and pronunciation, if provided when you registered online.  You will hand this card to the reader before you cross the stage.  Your name and address will be included on the back of the card if you gave the iSchool permission to share this information with the photographer when you registered.  Staff will direct you to appropriate location to line-up.  In order to ensure the procession to Foellinger Auditorium begins on time, please stay in your designated line (alphabetical order within degree) after you check-in.

Photographs

A professional photographer from GradImages┬« will be present and will take photographs of each graduate as they receive their diploma cover. Proofs will be emailed and/or mailed to each graduate if you grant permission to release your information to GradImages┬« when you register to participate in the ceremony.

Parking Information

For parking information, please see the Illinois Campus Parking Map

University-wide Commencement Ceremony (Memorial Stadium)

The University-wide Commencement ceremony is the official University of Illinois academic ceremony at which the Chancellor presides and the President confers degrees. Doctoral degree candidates are invited to attend but will not be hooded at the event; Doctoral, Bachelor's, Master's and Professional (JD, DVM, and MD) degree students stand as a group at their seats and are recognized by college. This is a dignified ceremony that lasts about two hours. Academic attire is required. The University-wide Commencement ceremony is scheduled for Saturday, May 11, at 9:30 a.m. 

Checklist for Participants

___ I have arranged for my name to appear on the May 2019 MS, CAS, or PhD degree list or my name appeared on the August 2018 or December 2018 degree list, or I am an MS student with 8 or fewer hours remaining and expect to graduate in August 2019.

___ I wish to participate in the university-wide Commencement ceremony at Memorial Stadium on Saturday, May 11 at 9:30 a.m. and have registered and arranged to pick up my tickets as instructed on the Commencement at Illinois website.

___ I am a doctoral candidate and wish to participate in the hooding ceremony at the Krannert Center for the Performing Arts on May 10 at 11:00 a.m.  I will have deposited my dissertation by 5:00 p.m. on Friday, April 19, and have registered and arranged to pick up my tickets as instructed on the Graduate College website.

___ I wish to participate in the iSchool Convocation ceremony at Foellinger Auditorium on Sunday, May 12 at 4:30 p.m. and have registered for either in-person or virtual participation by the April 24 deadline.

___ I have picked up my tickets for the iSchool Convocation ceremony in Room 112 between April 1-29.

___ I have ordered my regalia (cap, gown, and hood) before the deadline (10:00 p.m. CST on April 11).

We look forward to seeing you at Convocation and hope it will be a special day for you. If you have questions about Convocation, please call (217) 244-5600 or (800) 982-0914 or e-mail cmhopper@illinois.edu.