Convocation

iSchool gonfalon at commencement

Convocation is not a certification of graduation, but rather a ceremony that celebrates your academic achievements. All degree requirements must be satisfied before graduation and diploma conferral. Registering for the iSchool Convocation ceremony does not place your name on the degree pending list. Students are responsible for putting themselves on the degree pending list the semester they plan to graduate.

December 2018 iSchool Convocation Ceremony

Master's and CAS degree candidates: Master's and CAS degree candidates are eligible to participate in the December 2018 iSchool Convocation ceremony if you graduated in August 2018 (and did not participate in the May 2018 iSchool Convocation ceremony) or expect to finish your degree requirements in December 2018.

Doctoral candidates: Recipients of doctoral degrees must have deposited their dissertations in the Graduate College Thesis Office by 5:00 p.m. on Friday, December 7, 2018 in order to participate in the iSchool Convocation ceremony.

Any student having participated in the iSchool December 2018 Convocation ceremony will not be permitted to participate in the iSchool May 2019 Convocation ceremony but are welcome to attend the university-wide commencement ceremony.

The School of Information Sciences will hold Convocation for its graduates on Sunday, December 16, 2018 at 10:00 a.m. at the Alice Campbell Alumni Center (601 South Lincoln Avenue, Urbana, IL). Cap and gown are not required but encouraged.  The doors of the Alice Campbell Alumni Center open at 9:00 a.m. and seating is general admission. 

Graduates are limited to 3 guests. If graduates wish to have more than 3 guests attend, please contact Christine Hopper after November 28.

You must register HERE to participate in the iSchool Convocation ceremony and the deadline to register is Wednesday, November 28, 2018. 

A light reception for you and your guests will be held at the Alice Campbell Alumni Center immediately following the ceremony. Please note that the reception ends promptly at 12:00 p.m.

Academic Attire

Rental
Academic attire is rented through Herff Jones. Rental fees must be paid in full when you place your order.  You may cancel your academic attire order until December 1 by emailing pattystorie@att.net

Orders must be placed by 10:59 p.m. CST on November 21 to avoid a $20 late fee.

Ship-to-home Option: Graduates may elect to have their regalia shipped to an address of their choice within the United States. When selecting this option, a shipping fee applies. The deadline for this option is also November 21 at 10:59 p.m. CST. 

Distribution
Academic attire will be distributed at the Illini Union Bookstore at the following times:
Friday, December 14, 2:00 p.m. to 5:00 p.m.
Saturday, December 15, 8:00 a.m. to 1:00 p.m.
Sunday, December 16, 8:00 a.m. to 10:00 a.m.

You must present your receipt when picking up your order. Please be aware that your gown will be folded and most likely require steaming (please do not iron).

Returns
You are responsible for returning your own academic attire. Herff Jones representatives will accept your regalia at the Illini Union Bookstore at the following times:
Sunday, December 16, 2:00 p.m. to 5:00 p.m.
Monday, December 17, 10:00 a.m. to 12:00 p.m.
Tuesday, December 18, 10:00 a.m. to 3:00 p.m.

Graduates who do not return their rented academic attire by 3:00 p.m. on Tuesday, December 18 will be assessed a late fee of $5 per day.

Where to be and what time

Convocation participants should arrive and check-in at the Alice Campbell Alumni Center no later than 9:30 a.m. You will receive an information card which will have your name and pronunciation, if provided when you registered online. You will hand this card to the reader before you receive your diploma cover. Your name and address will be included on the back of the card if you gave the iSchool permission to share this information with the photographer when you registered.  Staff will direct you to appropriate location to line-up.  Line-up will begin at 9:45 a.m. and the procession will begin promptly at 10:00 a.m.

Photographs

Guests are welcome to take photographs and video during the Convocation ceremony if they remain on the outside aisles. There will also be a professional photographer from GradImages® present who will take photographs of each graduate as they receive their diploma cover. Proofs will be emailed and/or mailed to each graduate if you grant permission to release your information to GradImages® when you register to participate in the ceremony.

Parking Information

Free parking is available next to the Alice Campbell Alumni Center in Lot D-22 and across the street in Lot D-9.  For additional parking options, please see the Illinois Campus Parking Map

Checklist for Participants

___ I have arranged for my name to appear on the December 2018 MS, CAS, or PhD degree list or my name appeared on the August 2018 degree list.

___ I am a doctoral candidate and wish to participate in the Graduate College doctoral hooding ceremony on December 15 at 10:30 a.m at the Krannert Center for the Performing Arts. I will have deposited my dissertation by 5:00 p.m. on Friday, December 7 and have registered as instructed on the Graduate College website.

___ I wish to participate in the iSchool Convocation ceremony on Sunday, December 16 at 10:00 a.m. at the Alice Campbell Alumni Center and have registered by the November 28 deadline.

___ I have ordered my regalia (cap, gown, and hood) before the deadline (10:59 p.m. CST on November 21).

We look forward to seeing you at Convocation and hope it will be a special day for you. If you have questions about Convocation, please call (217) 244-5600 or (800) 982-0914 or e-mail cmhopper@illinois.edu.